Give a friendly greeting
Have you ever entered a doctor’s office and had to wait for the receptionist to acknowledge you? How did that make you feel? How about if you entered and the receptionist immediately looked up, smiled, and said hello? Each team member’s body language and tone of voice influence the patient's experience. How can your team behave to illustrate kindness, caring, attentiveness, and gentleness?
Be on time
Your patients have likely received multiple reminders of the date and time of their appointment, plus many dental practices reserve the right to cancel the appointment if the patient shows up late. It’s only common courtesy to make every effort to have your team be on time. If you’re running late, consider calling patients to let them know. Most would rather adjust the time of their arrival rather than have to sit in the waiting room or their car.
Create a welcoming environment
Reading patient reviews is a great way to know what’s important to your patient base. For example, one person might write that they like having an assortment of chapstick to choose from, while another might mention the soothing music or gentle massaging chairs. Others may value that your team took the time to explain the procedure and used the latest technology.
Keep the office and bathroom clean
You know all of the instruments are sterilized and the operatories are cleaned. But patients notice things like stains on the bottom of the chair pedestal, dust on the floorboards, the amount of toilet paper on the roll, and whether the trash can needs to be emptied. Believe it or not, these are the things that can influence whether they want to return to your office in the future.
Make it easy to pay
Once the patient has agreed to treatment, what’s the process? Does the patient have to walk from the operatory to the front to pay for services? Consider adding a portable, wireless payment processing terminal that can be brought to the patient instead. Plus, make it easy for patients to pay via credit card, debit card, ACH account, Apple Pay, Google Pay, or monthly payment plans.
For ideas on how to overcome concerns about cost, please click here to read our guide “7 Effective Ways to Increase Dental Case Acceptance.”